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LEADERSHIP SKILLS
Tips for Writers and Speakers
When you are writing or preparing a speech, determine
your audience. Those who are younger will want to know what the
benefits are; those who are older will want to know the features
of whatever you are telling them about.
Ask yourself -
What
do I want them to know?
What
do I want them to do?
When giving out material to build awareness, always
have a response device. Always ask people to do something in response.
Pinpoint those to whom the activity or program
is aimed - e.g. "calling all parents"-and tell them why
they should respond.
Other notes:
Leaders are not always those who are elected. They
are the ones who shape and mold. They ask themselves -
What
needs to be done?
What
can I do?
We already have what God wants us to have - are
what He wants us to be - that takes the pressure off what we should
do.
Marion Hollinger
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DO'S & DON'TS ON WRITING MINUTES
Minutes are the official record of proceedings
of an organization. Minutes must be accurate; they are the legal
and historical record of the society.
- DO use a copy of the agenda as a guide in taking
minutes and in writing them.
- DO record the name of the maker of the motion,
but not of the seconder.
- DO record the full names (e.g. Mary Smith,
not Mrs. Smith or Mary) of all officers and committees from whom
reports are received at the meeting, and only pertinent facts
of these reports.
- DO record all lost motions as well as those
which are adopted.
- DON'T record any motions which are withdrawn.
- DO record the names of persons appointed to
committees and elected to office.
- DO capitalize titles of all officers (elected
and appointed) and committees.
- DO record the number of votes in a vote by
ballot or in a counted vote.
- DO write the minutes as promptly as possible
after a meeting.
- DO be specific when recording corrections in
the minutes. Record the date, page, and line in the minutes of
the meeting in which the corrections are made.
- DO give the name of a speaker and the title
of the speech but not a summary of the speech.
- DON'T state the context of the devotions.
- DON'T record discussion unless directed by
the assembly to do so.
- DON'T record personal opinions.
- DON'T record an entire report in the minutes
unless directed by the assembly to do so. (The minutes might state,
"report attached to original of these minutes.")
- DON'T include what the refreshments and decorations
were.
- DON'T include "Respectfully submitted"
at the end of the minutes. It is already
understood that a secretary is respectfully carrying out her responsibilities
as an elected official of the organization.
- DON'T forget to sign the minutes and to initial
them after approval.
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